Compliance tracking for subs and the contractors who hire them

Paperwork that's ready before the job is.

Subs keep their COIs, bonds, licenses, W‑9s, lien waivers and 1099 info in one SubPassport and share it with a link. Contractors see every sub as green, yellow or red at a glance.

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Reminders go out 30, 14 and 3 days before anything expires.

How it works

One profile on the sub's side. One dashboard on the contractor's side.

For subcontractors

Build it once. Share it everywhere.

  1. Add your documents. COIs, bonds, licenses, W‑9, lien waivers and 1099 info, all in one profile.
  2. Share one link. Send your SubPassport to any contractor who asks, instead of digging up the same files again.
  3. Get reminded early. Automatic reminders go out 30, 14 and 3 days before anything expires.
  4. Renewals handled. COI renewal requests are emailed to your insurance agent automatically, and the reply is read automatically.

For contractors

Know where every sub stands.

  1. Connect your subs. Each sub's shared SubPassport shows up on your dashboard.
  2. Read the colors. Every sub is green, yellow or red, so you can see who needs attention.
  3. Let renewals run. When a COI is coming due, the renewal request goes to the sub's insurance agent automatically.

The contractor dashboard

Green, yellow or red for every sub, with the documents behind each color one tap away.

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Features

One profile for every document

COIs, bonds, licenses, W‑9s, lien waivers and 1099 info live together in the sub's SubPassport.

Share with a link

Subs send one link instead of re-sending the same files to every contractor.

30, 14 and 3-day reminders

Automatic reminders go out before anything expires, so renewals don't sneak up on anyone.

Automatic COI renewal requests

Renewal requests are emailed to the sub's insurance agent automatically, and the agent's reply is read automatically.

Green, yellow, red

The contractor dashboard shows each sub's status at a glance.

Built by a contractor

Made by someone who hires subs and chases paperwork himself.

Pricing

For subcontractors

Sub Pro

$14.99/mo

  • COIs, bonds, licenses, W‑9s, lien waivers and 1099 info in one profile
  • Share your SubPassport with a link
  • Reminders 30, 14 and 3 days before anything expires
  • Automatic COI renewal requests to your insurance agent
Try the demo

For contractors

Contractor

Pricing coming soon

  • Dashboard with every sub as green, yellow or red
  • See each sub's shared documents
  • Automatic COI renewal requests to subs' insurance agents
Get early access: try the demo

Built by a contractor, for contractors

SubPassport was built by Brandon Keyser, a Marine Corps veteran and the owner of Mission Paint Co. in Duncan, South Carolina. He hires subs, and he built the tool he wanted for keeping their paperwork straight.

FAQ

What is SubPassport?

A compliance tracker for subcontractors and the contractors who hire them. Subs keep their COIs, bonds, licenses, W‑9s, lien waivers and 1099 info in one profile and share it with a link. Contractors see each sub as green, yellow or red.

What documents can a sub keep in it?

Certificates of insurance (COIs), bonds, licenses, W‑9s, lien waivers and 1099 info.

When do reminders go out?

Automatically, 30, 14 and 3 days before anything expires.

How do COI renewals work?

When a COI is coming due, a renewal request is emailed automatically to the sub's insurance agent, and the agent's reply is read automatically.

What does it cost?

Sub Pro is $14.99 a month. Contractor pricing isn't final yet. Try the demo to get an early look.

Is SubPassport legal or insurance advice?

No. SubPassport is a tracking tool. It doesn't give legal or insurance advice and doesn't guarantee compliance with any law, contract or insurance requirement. Check coverage questions with your insurance agent or attorney.

See it with sample data.

The demo shows a sub's SubPassport and a contractor's dashboard.

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